In view of transparency, this privacy policy outlines how the Ellie-May Sports Nutrition uses and protects any personal information that you provide us. We are committed to ensuring that your privacy is protected. We aim at all times to comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This policy applies to all of our dealings with you including when you interact with our website or via email or googlemeet or zoom platform.
This privacy policy is effective from 11 November 2024 and is regularly reviewed and updated.
Information about us:
Our nominated data protection contact is Ellie Evans who can be contacted at ellmayevans@gmail.com
The Type of personal information we collect
The type of personal information we may collect if you are using any of Ellie-May Sport Nutrition services in order to complete the service may involve:
- Full name, occupation, gender and marital status;
- Contact information and personal details including home address, email, contact telephone numbers, details of GP and other medical professionals;
- Current and past medical history, current medications, blood test results, body measurements and lifestyle information provided by the client;
Explicit consent is obtained prior to gathering any of this information using Terms and Conditions form which will be sent directly to the patient as PDF which should be signed and returned.
When you visit the website, technical information including internet protocol (IP) address used to connect your computer to the internet, your log in information, browser type and version time zone setting, browser plug in types and versions, operating system and platform may be collected. IP address is anonymised before this is shared with Google Analytics (in order to monitor broad trends). Data is further collected when you contact us through the website contact us page or when you email the team directly.
Store your personal information
Your information is securely stored. I will not distribute, sell or lease personal information to third parties unless I have explicit permissions or required by law to do so. In order to prevent unauthorised access or disclosure, we have put in place appropriate technical, organisational and security measures to safeguard and secure the information we collect.
- As referred to above, our website is secure and encrypted. Email contact form data is stored on our website.
- Our laptops are password protected and never left unlocked
- For our service provider, we use an electronic GDPR compliant system for storing electronic records through googleworkspace which are password protected.
- This website is secure and for additional security and GDPR compliance, the IP addresses of those who visit the site are immediately anonymised before being shared with Google Analytics via this method (https://support.google.com/analytics/answer/2763052?hl=en)
Records made by the dietitian relating to the care of a client, will be stored for eight years (in line with British Dietetic Association Guidance for Record and Record Keeping). We may also be under an obligation to store your Personal Data for longer in accordance with our professional indemnity insurers requirements.
Your data protection rights
As under the Data Protection law, you have the following rights:
- Your right of access: You have the right to ask us to supply to you with copies of the information we hold, this is known as a data subject access request.
- You have the right to ask us to rectify the data we hold if it contains inaccuracies or is incomplete. You also have the right to ask us to complete information you think is incomplete.
- You have the right to ask us to erase the Personal Data we hold if: (i) it is no longer necessary for us to hold the data; (ii) you wish to withdraw your consent to us holding the data; (iii) you object to us holding or processing the data; (iv) you believe that we have processed the data unlawfully; or (v) the data needs to be erased for us to comply with a particular legal obligation.
- You have the right to object to processing of your personal information in certain circumferences. We will not share your information with third party marketing agencies without your consent, nor will we contact you for marketing purposes unless you give your consent. If you consent to us contacting you for marketing purposes at any stage, you can change your mind at any time by exercising your right to ask us not to contact you by emailing us.
- You have the right to data portability which allows you to ask that we transfer the personal information you gave us to another organisation or to you, in certain circumstances
- This website may, from time to time, contain links to and from other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Data to these websites.
Please contact us at ellmayevans@gmail.com if you wish to make any of the above requests.
Cookies for using the website
This website uses cookies. All Cookies used by our business are used in accordance with current Cookie Law. We may use some or all of the following types of Cookie on our website in accordance with website’s Cookie policy.
- Strictly Necessary Cookies – a Cookie falls into this category if it is essential to the operation of our website, supporting functions such as logging in.
- Analytics and Flash Cookies – it is important for us to understand how you use our website. For example, how efficiently you are able to navigate around it, and what features you use. Analytics Cookies enable us to gather this information and helps us to improve our website.
- Functionality Cookies – enable us to provide additional functions to you.
- Persistent Cookies – any of the above types of Cookie may be a persistent Cookie. Persistent Cookies are those which remain on your computer or device for a predetermined period and are activated each time you visit our website.
- Session Cookies – any of the above types of Cookie may be a session Cookie. Session Cookies are temporary and only remain on your computer or device from the point at which you visit our website. To delete these cookies you will need to clear your browser history.
Before Cookies are placed on your computer or device you will be shown a cookie compliance statement, requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide you with the best possible experiences and services to you. You may wish to disable cookies in your browser. We suggest consulting the help section of your browser.
External Web Services and Links
We may use external web services on our website, mostly to display content within our web pages. We cannot prevent these third-party sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads and so on.
This website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them
Changes to this privacy policy
Ellie Evans reserves the right to change this privacy policy as we may deem necessary from time to time or may be required by law will be posted on this page and where appropriate notifications will be sent to clients by email. Please check this page frequently to see any updates or changes in the privacy policy
Ellie-May Sports Nutrition 